constitution and by-laws
CONSTITUTION AND BY LAWS
- of the -
WADING RIVER CIVIC ASSOCIATION - WADING RIVER, N.Y.
ADOPTED MAY 11, 1935
AMENDED: JULY 26, 1936 AUGUST 23, 1974
JULY 29, 1938 AUGUST 22, 1975
JULY 25, 1941 AUGUST 13, 1976
JULY 25, 1952 AUGUST 8, 1980
AUGUST 28, 1959 AUGUST 14, 1981
AUGUST 30, 1963 AUGUST 12, 1983
SEPTEMBER 29, 1967 AUGUST 23, 1995
AUGUST 23, 1972 AUGUST 21, 1996
Sec.1 This organization shall be known as the Wading River Civic Association.
Sec.2 The object of the Association is to discuss and study the needs of the
community and to take direct action to promote civic betterment.
Sec.3 The territorial limits of the Association shall be as follows: Starting
at a point on Long Island Sound and the westerly boundary of Wildwood State
park; then southerly along said boundary to a point where it intercepts the
north side of Fire Lane; then westerly along the north side of Fire Lane to
the point where it intercepts the east side of Hulse Landing Road then running
southerly along Hulse Landing Road to where it intercepts Sound Avenue to Route
25A and continuing along the north side of Route 25A to the eastern boundary
of Camp Wauwepex; thence south along this boundary to the southern boundary
of the Shoreham Wading River School District; thence coterminous with said
School District boundary to a point where a line drawn southerly from the LILCO
private road would intercept; thence northerly along this line and coterminous
with the easterly side of the LILCO private road to the point where it intercepts
the northerly side of North Country Road to the eastern boundary of the LILCO
property and northerly along said boundary to the mouth of the Wading River
Creek at Long Island Sound.
Sec.4 The fiscal year of the Association shall begin on the first day of January
and end on the thirtieth day of December in each year.
Sec. 5 This Association in its activities shall be non-partisan and non-sectarian,
and shall take no part in the election or appointment of any candidate for
national, state, county or town office.
Sec.6 A majority of the membership present at a regular, special or annual
meeting shall determine the policy of the Association. No officer, director
or member shall make a statement contrary to this policy, when representing
Sec.1 Officers of the Association shall consist of President, Vice President,
Recording Secretary, Treasurer and Membership Secretary.
Sec.2 The officers shall be elected at the annual meeting of the Association
and shall hold office for a period of two years or until their successors are
elected and assume office. A majority of the votes of those present shall constitute
Sec.3 Duties of Officers - the President shall preside at all meetings of the
Association and of the Board of Directors and implement the policy of the Association
as directed by the membership. The Vice President shall act in the absence
of the President. In the absence of the President and Vice President, a member
shall be chosen from the Board of Directors and act temporarily. The Recording
Secretary shall preserve all books, documents and communications and keep the
minutes of meetings. The Membership Secretary shall send dues invoices to the
members in the month of January, keep a record of the members, and send notices
of meetings to the members. The Treasurer shall receive and disburse the funds
of the Association and keep books of account.
Sec.4 A Board of Directors shall consist of the officers of the Association
and six other members, three to be elected at each annual meeting to hold office
for two years. Should a vacancy occur on the Board of Directors for any reason,
the Board of Directors shall appoint a member to fill the vacancy until the
next annual meeting when an election shall be held. The duties of the Board
of Directors shall be to recommend policy to the membership and to assist the
President in implementing the policy of the Association.
Sec.1 Membership-Any resident or property owner with the territorial limits
as defined in Article I, Section 3, eighteen years or older, may apply at any
meeting and be accepted as a voting member at the next election.
Sec.2 Dues for each member shall be $10.00 per couple and $6.00 per person
per annum, payable in the month of January. Members in arrears shall be informed
by a letter in the month of May that they will be dropped from the rolls of
the Association and are ineligible to vote unless their dues are paid by June
15. Also ineligible to vote on amendments to the Constitution and for the officers
of the Association at the annual meeting are those members who have not attended
a minimum of 2 meetings of the prior 12 months (June through May).
Sec.1 Regular meetings of the Association shall be held on the fourth Wednesday
of the month except for the month of November when the meeting will be held
the third week of the month, and no regular meeting will be held in December
unless it is otherwise determined by the Board of Directors.
Sec.2 Fifteen members in good standing shall constitute a quorum at the annual
meeting. Ten members in good standing shall constitute a quorum at special
and regular meetings.
Sec.3 The order of business at the regular meetings shall be:
Reading of Minutes
Reports of Officers
Reports of Committees
Sec.4 At special meetings nothing can be considered beyond the subject for
which the meeting was called.
Sec.5 The Treasurer shall report at each monthly meeting the balance in the
treasury and all disbursements and income since the previous months report.
Sec.6 Notice shall be sent to members not less than four days before each meeting.
Sec.7 The rules contained in “Roberts Rules of Order Revised” shall
govern the Association in all cases to which they are applicable and which
they are not inconsistent with the By-Laws of the Association.
Sec.8 Non-expense appropriations of $25 or more cannot be proposed and approved
at any meeting. Such appropriations shall only be proposed at a regularly scheduled
meeting and voted on at the next scheduled meeting. A condition of the vote
is that the membership shall be informed of the proposal by mail communication
prior to the scheduled vote. Non-expense appropriations are defined as expenditure
for no service rendered to the Association (such as donations and gifts). Expense
appropriations are defined as expenditures for services rendered and/ or materials
received by the Association.
BY - LAWS
Sec.1 There shall be the following standing Committees composed of at least
3 members each: Highways and Roadside, Waterways, Membership, Publicity.
Sec.2 The Highways and Roadside Committee shall study public highway and roadside
situation. It shall bring before the members of the Association all those conditions
considered improvable, with recommendations as to what action should be taken.
The committee shall take the necessary corrective action as directed by the
Sec.3 The Waterways Committee shall study Beach and Creek conditions and bring
before the members all conditions pertaining thereto with recommendations.
Sec.4 It shall be the duty of the membership Committee to endeavor to enlist
all the residents in supporting the Association and its aims by becoming members.
Sec.5 It shall be the responsibility of the Publicity Committee to bring before
the public the activities of the Association.
Sec.6 The President shall each year appoint a Nominating Committee of either
3 or 5 members two months prior to the date of the annual meeting, to nominate
at least one member of each position for which elections will be held at the
annual meeting. The Nominating Committee must make its report to the members
at the May meeting. However, members must be advised of the Nominating Committee’s
four days prior to the May meeting. Nominations from the floor will not be
accepted at the annual meeting unless nominations have not been received in
May for a particular position that is coming up for election. If nominations
are different from the Nominating Committee’s original slate, members
must be notified of all nominations at least four days prior to the annual
Sec.7 The President shall appoint all standing and special committees and designate
the duties of such committees, if not already defined by the By- Laws.
Sec.1 Amendments at the Constitution and By-Laws must be proposed at the May
meeting. At this meeting, approval by the majority of the members present
must be made in order for these proposals to be submitted at the annual meeting.
At the annual meeting (June), these same proposals must be approved by 2/3
of the members present.